Create professional HTML email signatures with your photo, social links, and brand colors. Copy and paste into any email client.
The Email Signature Generator builds a clean, professional HTML email signature with your name, role, company, phone, email, website and social links. Choose a layout, set your brand colour, then copy the signature straight into Gmail, Outlook, Apple Mail or your CRM. No signup, no watermark, and the HTML is yours.
A signature is a business card that gets seen dozens of times a day. It should answer three questions instantly: who are you, what do you do, and how does someone reach you right now.
Keep it to five or six lines. Anything longer gets skimmed past, and long signatures create the dreaded stack of repeated blocks in a long reply chain.
Email clients are not browsers. Outlook on Windows renders HTML through Microsoft Word's engine, which ignores most modern CSS — flexbox, grid, background images and external stylesheets are all unreliable. That is why signatures built in a design tool so often arrive as a scrambled column.
The output from this generator uses table-based layout with inline styles, which is the only approach that renders consistently across Gmail, Outlook, Apple Mail and mobile clients. Images are kept to a minimum because many clients block them by default — if your logo is blocked, the signature must still read correctly.
In Gmail, open Settings → See all settings → General → Signature, paste the copied signature and save. In Outlook for Windows, go to File → Options → Mail → Signatures. In Apple Mail, create a signature, untick "Always match my default message font", then paste.
Always send a test to a colleague and check it on a phone. Roughly two-thirds of business email is first opened on mobile, and a signature that is wider than about 500 pixels will force horizontal scrolling.
Copy the generated signature, then in Gmail go to Settings → See all settings → General → Signature → Create new, paste it in and click Save Changes at the bottom of the page. Paste using Ctrl+V (not "paste as plain text") so the formatting is preserved.
Outlook for Windows renders HTML with Microsoft Word's engine, which ignores flexbox, CSS grid, external stylesheets and most background images. Signatures need table-based layout with inline styles — which is exactly what this generator outputs.
Optionally, and never as the only branding. Most email clients block remote images until the reader clicks "display images", so your signature must read perfectly with every image missing. Keep any logo under 200px wide and always set alt text.
Name, role, company, phone and website as standard. Irish registered companies should also carry the registered company name, registered office address and company registration number on business correspondence, including email — it is a Companies Act requirement, not a style choice.
Five to six lines. Long signatures repeat down every reply in a thread and get skimmed. If you need a promotional line, use one short sentence with a single link, and change it seasonally rather than stacking more on.
Yes — free, no signup, no watermark and no branding added to your signature. The HTML is generated in your browser and belongs to you.
Email Signature Generator is a free, no-signup tool built by Digital Bridge, an AI web design, SEO and automation agency in Gorey, Co. Wexford, working with businesses across all 32 counties of Ireland.